Sage 200 Project Accounting
Track project costs, manage budgets, and understand profitability in real time. Sage 200 Project Accounting connects time, expenses, and billing to your financials, so you always know where you stand.
Sage 200 Project Accounting gives you detailed visibility into every pound spent and earned on your projects. It captures costs, allocates overheads, tracks time, and manages billing in one connected system.
Unlike standalone project management tools, Sage 200 Project Accounting integrates directly with your core financials. That means project costs flow automatically into your general ledger, budgets update in real time, and profitability analysis is always based on accurate data.
Whether you’re running fixed-price contracts, time-and-materials engagements, or a mix of both, you get the insight you need to keep projects on track and protect your margins.
Spreadsheets can’t keep up with project complexity
When you’re tracking project costs across multiple jobs, staff, and suppliers in spreadsheets, things slip through the cracks. Misallocated time, missed expenses, invoices that don’t match what was quoted. Sage 200 Project Accounting captures every cost at source, allocates it correctly, and keeps everything connected to your financials automatically.
No clear picture of project profitability
You know revenue is coming in and costs are going out, but which projects are actually making money? By the time you’ve pulled together the numbers, the project’s finished and the damage is done. Sage 200 gives you live margin visibility so you can course-correct while there’s still time.
Billing disconnected from actual work delivered
When invoicing relies on memory, email threads, and manual calculations, mistakes happen. You under-bill and leave money on the table, or over-bill and damage client relationships. Sage 200 connects billing directly to recorded time and costs, so invoices reflect reality.
Month-end surprises when costs finally hit the books
Project managers think everything’s on track, then finance closes the month and suddenly margins have evaporated. The disconnect between operational tracking and financial reporting creates blind spots. Sage 200 keeps both views in sync, so there are no nasty surprises.
Sage 200 Project Accounting gives you the tools to manage costs, track progress, and bill accurately across every type of project. Detailed reporting helps you spot issues early and keep margins healthy.
Flexible Costing Structures
Define costing structures that match your business. Set up cost categories, overhead allocations, and pricing rules that reflect how you actually work. Support for time-and-materials, fixed-price, and hybrid contracts.
Time and Expense Capture
Collect timesheets and expense claims directly into the system, from anywhere. Staff submit hours and costs online, which flow automatically to the right project and cost centre. No double entry, no chasing paperwork.
Project Billing
Generate invoices based on actual time and costs, contract milestones, or agreed schedules. Keep billing aligned with work delivered and reduce disputes with clients.
Budget Management
Set budgets at project, phase, or task level. Track spend against budget in real time and get alerts when costs approach thresholds. Forecast remaining spend based on current run rates.
Real-time project visibility
See exactly where every project stands, at any moment. Track costs against budget, monitor margins, and spot problems before they become expensive. No more waiting for month-end to find out how you’re doing.
Accurate, timely billing
Invoice based on actual work delivered, not best guesses. Reduce billing disputes, speed up payments, and stop leaving revenue on the table because someone forgot to log their time.
Protected margins
Catch cost overruns early, before they eat into profit. With live visibility into project performance, you can take action while it still makes a difference.
Less admin, more delivery
Automated cost capture and integrated billing mean less time chasing timesheets and reconciling spreadsheets. Your team can focus on delivering work, not documenting it.
Connected financials
Project data flows directly into your general ledger. No month-end reconciliation headaches, no data silos, no version control nightmares between project managers and finance.
The difference between an implementation that transforms your business and one that becomes a headache? Your partner.
We’ve been implementing Sage solutions for over 20 years, winning Sage Developer of the Year five times along the way. We know how to configure Project Accounting to match how your business actually works.
“We really like working with Eureka Solutions, we are confident that they are the leading partner in the Sage landscape and their knowledge about the software is second to none. Whenever we need them to, they promptly connect remotely and see what needs doing. The communication and level of support we get from Eureka Solutions is excellent.”
– Marcin Czerniawski, Financial Controller
Upgraded functionality improves day-to-day operations across finance and the wider business
Data transfer between Sage 200 and ecommerce, warehouse and repair systems
33 of 55 employees have tailored access
Automation cuts down on manual data entry errors, saving significant time and resource
“I cannot begin to describe the difference Eureka Solutions’ interventions have made to the way we operate. Eureka Solutions got on board, had a look at what we did and came up with ways of making sure that the solution was tailor-made to suit our business and solved the problems that we were facing.”
– Managing Director
Doubled turnover without increasing staff
60+ days saved per month, in order processing speed
Real-time visibility across the entire operation
Full integration between website and Sage 200
Increased data accuracy, eliminating disconnected systems and manual errors
“Eureka helped us pull all the disparate parts of the business into one system and after 8 months of using it, it is hard to imagine being without it now. It was a steep learning curve for everyone using the system but having Eureka on hand and a support line available, they minimised the disruption and ensured our business never stopped operating. We went from a 4 user Sage 50 system to a 30 user Sage 200 system in a matter of months.”
– Steven Donnachie, Company Accountant
System created to support growth
Customisation has streamlined processes
Increased staff productivity
Information easily accessed throughout the organisation
“We have the system tailored so our price books sit within it – all the various price books according to which customer and who is using it. When we offer specific discounts to customers and they have different price books, that all sits in Sage 200 so that when we generate monthly invoices, all the details are there and accurate.”
– Samantha Proctor, Finance Manager
Real-time visibility of the financial picture
Individual and consolidated reporting on revenue streams
Reduction in manual processes
Efficiencies, particularly in online and telesales order processing
Whether you’re looking to get better visibility into project costs, improve billing accuracy, or simply stop managing projects in spreadsheets, we can help you understand how Sage 200 fits your specific situation.
Prefer to talk now? Call our specialists directly:
01355 581 960
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